Organize award records
Intellgus helps clients organize the financial information and supporting documentation relevant to their federal awards.
Get your federal award records organized, reconciled, and ready for review.
Federal funding can help your organization serve more people, support research, and deliver essential programs. It also brings detailed responsibilities for tracking expenditures, retaining supporting records, and meeting award-specific requirements.
Intellgus helps U.S. organizations prepare for federal grant audits by organizing financial information, reconciling federal award expenditures, supporting SEFA preparation, and identifying documentation or process gaps that may need attention.
Whether your organization is approaching a Single Audit, managing several federal awards, or responding to prior audit findings, we'll help you understand what information to assemble and how to prepare for the next step.
Federal award requirements vary by organization, program, award terms, and funding structure. Responsibilities may include tracking expenditures, documenting costs, maintaining procurement records, monitoring subrecipients, and reconciling reported amounts to accounting records.
Intellgus helps clients organize the financial information and supporting documentation relevant to their federal awards.
We help management prepare and identify issues for follow-up. Final audit requirements and conclusions depend on applicable regulations, award terms, the organization's circumstances, and the independent auditor's work.
Depending on the engagement, we can help your team assess questions such as:
A Single Audit is an audit under the federal Uniform Guidance in 2 CFR Part 200, Subpart F. It generally includes an audit of an eligible non-federal entity's financial statements and additional procedures addressing compliance requirements for selected major federal programs.
Intellgus's role in an engagement will be defined in writing. Preparation and advisory services are distinct from an independent audit. Where an independent audit is required, the organization must engage a qualified, independent auditor.
This preparation support is not a substitute for the independent audit or the auditor's opinion.
We help your organization prepare financial information and supporting records for review by its independent auditor. Preparation support may include organizing grant schedules, reconciling expenditures, compiling award documents, and coordinating responses to information requests.
The Schedule of Expenditures of Federal Awards (SEFA) lists federal awards expended during the fiscal year and is an important part of the Single Audit process. We can help organize the information needed to prepare and reconcile the schedule. Final preparation responsibilities and review procedures should be agreed with your organization and its independent auditor.
We help organize and reconcile financial information related to grant expenditures and reporting. Work may include grant-account reconciliation, supporting schedules, expenditure tracking, and comparisons between reported amounts and accounting records.
We help management review documentation and accounting processes for costs charged to federal awards. Depending on the engagement, this may include personnel expenses, shared costs, payroll allocations, invoices, receipts, and the organization's cost-allocation methodology. Our work can identify items that may need additional documentation or evaluation. Whether a particular cost is allowable depends on the applicable federal requirements and award terms.
We can help management assess financial processes relevant to federal awards, such as expenditure approval, procurement documentation, grant reporting, reconciliations, and subrecipient monitoring. This work is intended to help identify process or documentation gaps. It does not replace an auditor's required internal-control work or constitute an audit opinion.
We can help organize records related to previous audit findings and management's corrective actions. Support may include reviewing relevant accounting records, assembling documentation, and helping management document process changes. Whether a finding is resolved is determined under the applicable requirements and evidence—not by preparation support alone.
Intellgus supports U.S. organizations that receive, administer, or manage federal financial assistance, subject to the agreed scope of work.
Organizations managing federal grants and pass-through awards.
Entities administering federally funded programs.
Institutions managing research, student assistance, or other federal awards.
Intellgus supports U.S. organizations that receive, administer, or manage federal financial assistance, subject to the agreed scope of work. An organization's audit obligations depend on its role, federal award expenditures, applicable award terms, and governing rules.
The scope, deliverables, and timing are confirmed before work begins. Audit conclusions remain the responsibility of the independent auditor.
We discuss your organization, fiscal year, funding sources, and award structure.
We identify whether you need readiness support, SEFA assistance, financial reconciliation, or help organizing prior-finding documentation.
We agree on the accounting records, award documents, schedules, and supporting materials needed for the engagement.
We help compare grant schedules and reported expenditures with the accounting records.
We document discrepancies, missing information, and questions for management or the independent auditor.
We help organize the agreed deliverables and prepare for the next stage of the audit process.
A successful audit process depends on clear scope, usable records, and realistic communication. Intellgus's support is designed to help your team:
Organize federal award financial information and supporting records.
Reconcile grant schedules with accounting records.
Identify missing documentation or discrepancies for follow-up.
Prepare for coordination with an independent auditor.
Understand the agreed deliverables, responsibilities, and next steps.
Tell us about your organization, fiscal year, federal awards, and the support you're seeking. We'll discuss the records you may need to assemble and whether the requested work fits Intellgus's service scope.
Request a consultation to discuss:
We can also review:
Intellgus's role in an engagement will be defined in writing. Preparation and advisory services are distinct from an independent audit. Where an independent audit is required, the organization must engage a qualified, independent auditor.
Your federal award structure and fiscal year
Single Audit preparation or SEFA support
Grant expenditure reconciliation
Documentation or reporting challenges
Support related to prior audit findings
It is preparation or advisory support to help an organization organize federal award records, reconcile financial information, and prepare for review. It is different from an independent Single Audit, which must be performed under applicable requirements by an appropriately qualified, independent auditor.
The general threshold is $1 million or more in federal awards expended during a fiscal year beginning on or after October 1, 2024. Fiscal years beginning before that date generally use the prior $750,000 threshold. Confirm the applicable requirement for your fiscal year and circumstances.
No. The requirement depends on federal awards expended during the fiscal year, the organization's circumstances, and applicable regulations. Some organizations may qualify for a program-specific audit instead, subject to the rules.
The Schedule of Expenditures of Federal Awards is a schedule of federal awards expended during the fiscal year. It is used in the Single Audit process and helps provide information about federal programs included in the audit.
Depending on your organization and awards, useful records may include the general ledger, trial balance, grant agreements, expenditure schedules, invoices, payroll documentation, cost-allocation support, procurement records, subrecipient records, financial statements, and prior audit reports.
This page describes preparation and advisory support, not an independent audit opinion. Confirm with Intellgus whether it or a separate qualified independent auditor will perform and issue any required audit report.
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